Paxton Van Lines has a rich history of residential and office moves in the Washington DC area, reaching back more than 60 years. When Modern Image evaluated partners to store physical boxes of paper, Paxton Record Management was a natural fit.
Since 1988, Paxton Record Retention has been providing Northern Virginia, Washington, D.C., Maryland, Richmond, VA and Charlotte, NC businesses and organizations with high-quality, cost effective records management services. Our commercial record centers can provide your company with a cost-effective option for storing and managing information, records and files. Whether in paper form, microfilm or tape media, the commercial record center at Paxton offers secure, state-of-the-art facilities for indexing, bar coding, storing and retrieving records. Storing records with a commercial records center should not consume your valuable time. At Paxton, retrieving files is as easy as “1, 2, 3.” 1. Call us with the records you want to retrieve… 2. The record is immediately located and pulled… 3. The record is delivered to you. At Paxton, we work with you, to provide you with the peace of mind of knowing your documents are safe. Our commitment, experience and dedication to customer service make Paxton the ideal choice to act as your partner with all your records management needs. Our dedication to service is what sets us apart from our competition Highly professional team members focused on quality customer service. All our employees pass an extensive background check, are insured, trained and uniformed. Our Inventory management system – we can track every box, file and document with precision with our state-of-the-art records management system. 24-hour document access availability with access to our emergency hot line number your documents are always at your fingertips. Standard Next day service – we offer 24 hour turn around time on our standard service request with options for same day service and two hour emergency RUSH service. Retention schedule management allows clients to destroy and manage the destruction of their records in the appropriate time. Our team can manage and inventory the contents of our client’s boxes and create an accurate database of your records and allow online access through RsWeb.net. At Paxton Record Retention, we pride ourselves in our customer service. In 2005, Paxton Record Retention was evaluated by Dun & Bradstreet and received a score of 95 (out of 100) in their Open Ratings system. This evaluation is based on existing client references and it places Paxton at the highest level within the Special Warehousing and Storage industry. Here are a few ways we focus on our customers • All calls are answered by our local associates during normal business hours. No voicemail, pages, or automated attendants. • We provide 24 hour access to your files • Clients can have online access to their record inventory through RsWeb.net • Guaranteed Emergency service delivered to your doors within two hours. • We can assist with record inventory, reporting, additional storage or any customized services as needed. For more information contact Paxton Record Retention at: 703-764-3300. http://www.paxton.com/services/records-management/
The Scan Man’s favorite partners belong to NAPO, the National Association of Professional Organizers. Modern Image is a NAPO Corporate Partner.
The National Association of Professional Organizers (NAPO) was founded in 1985 to promote awareness of the organizing industry, educate the public about the field of professional organizing, and encourage the education and development of member organizers.
Currently, NAPO includes more than 4,200 members.
(Nat Hentoff)
Membership in the National Association of Professional Organizers is made up of organizers who provide hands-on organizing, consultants, speakers, trainers, authors and manufacturers, distributors and sellers of products used for organizing.
The Washington, D.C. Metro Chapter is one of 35 chapters of NAPO located throughout the United States.
If you are curious about working with an Organizer, here’s a few questions:
What should I think about before calling for help?
To determine what is right for you and your situation, ask yourself these questions. You may not know the answers yet, but organizers you contact can help you determine the answers –
If organizing is a means to an end, what is the end you want to reach?
What areas are causing the biggest obstacles in the way of your goals?
Is the disorganization chronic – you try, but standard systems don’t work for you?
Is the lack of order unusual – due to a life-changing event?
Is most of the problem due to things that are two-dimensional — papers, magazines and books?
Is it three-dimensional things – clothes, toys, videos, kitchen gear, etc.?
Do you need overall space planning and a storage layout structure plan first?
Do you need hands-on help working through every step of the process?
Do you need ongoing telephone coaching for time management?
Do you have ADD?
If you are interested in an introduction to a Professional Organizer, please contact me directly andy@modernimageusa.com.
Gartner Group is an outfit that reviews enterprise technology and makes technology predictions. Over the years, they have been a reliable source for technology intelligence. Here’s the predicted tech trends for 2013. The ones most interesting to Modern Image are the growth of the Personal Cloud and Enterprise App Stores. The Personal Cloud will continue to help drive the explosion in scanning of photos and personal papers. The Enterprise App Stores are making it possible for more and more businesses to implement full document and record management systems, which will continue to drive the growth in business document scanning. Read on from Forbes Magazine for the Top Strategic Technology Trends for 2012:
Another day, another top 10 list from Gartner, which this week is playing host to 10,000 IT pro at the Gartner Symposium IT Expo in Orlando.
Today, Gartner took a look at a little closer in, providing a list of the “Top 10 Strategic Technology Trends for 2013.
You can see the list in the box at right.
Here are a few of their notes on each of the 10 trends, as laid out in the Gartner slides for the presentation:
Mobile device battles: Mobile experiences eclipse the desktop experience. Consumerization drives tablets into the enterprise. Cloud and mobile are mutually reinforcing trends. Bring your own device trend accelerates. In 2013, mobile devices will pass PCs to be most common Web access tools. By 2015, over 80% of handsets in mature markets will be smart phones. 20% of those will be Windows phones. By 2015, tablet shipments will be 50% of laptop shipments, with Windows 8 in third place behindApple and Android. Microsoft‘s share of overall client platform will fall to 60%, and could drop below 50%. In smartphones, Windows could pass RIM to be #3 player, and could be same size as Apple in units by 2015. Windows 8 will be “relatively niche,” with mostly appealing to enterprise buyers.
Mobile applications & HTML 5: Through 2014, JavaScript performance will push HTML5 and the browser as a mainstream application developer environment. There will be long shift to HTML5 from native apps as HTML5 becomes more capable. But native apps won’t disappear, and will always offer best experiences.
Personal Cloud: Cloud will be center of digital lives, for apps, content and preferences. Sync across devices. Services become more important; devices become less important.
Internet of Things: Internet of things is already here. Over 50% of Internet connections are things. In 2011, over 15 billion things on the Web, with 50 billion+ intermittent connections. By 2020, over 30 billion connected things, with over 200 billion with intermittent connections. Key technologies here include embedded sensors, image recognition and NFC. By 2015, in more than 70% of enterprises, a single exec will oversee all Internet connected things. Becomes the Internet of Everything.
Hybrid IT and Cloud Computing: Changes role of IT. IT departments must play more roles in coordinating IT related activities.
Strategic Big Data: Organizations need to focus on non-traditional data types and externa data sources. Hadoop and NoSQL gain momentum. Big data will meet social. Five richest big data sources on the Web include social graph, intent graph, consumption graph, interest graph and mobile graph. Concept of single corporate data warehouse is dead. Multiple systems need to be tied together.
Actionable Analytics: Cloud, packaged analytics and big data accelerates in 2013, 2014. Can now perform analytics and simulation on every action taken in business. Mobile devices will have access to the data, supporting business decision making.
Mainstream In-Memory Computing: Changes expectations, designs and architectures. Can boost performance and response times. Enables real-time self service business intelligence. SAP and others will accelerate delivery of applications in 2012/2013 to leverage in memory capability.
Integrated Ecosystems: More packaging of software and services to address infrastructure or application workload. There will be more shipment of “appliances,” with software delivered as hardware. New trend: virtual appliances, which Gartner sees gaining in popularity over the next five years.
Enterprise App Stores: By 2014, there will be more than 70 billion mobile app downloads from app stores every year. Also by 2014, most organizations will deliver mobile apps to workers via private application stores.
The Scan Man is sounding the alarm! Don’t let a fire destroy your personal papers/photos or force your business to close. As many business owners, lawyers, doctors, and financial services companies utilize Self Storage to keep their paper documents safe, this fire again shows the the dangers of using this method to store your files. Read on from WJLA:
More than 120 firefighters responded to a three-alarm blaze at a storage facility in Manassas late Sunday night.
The fire started at the Stor-All Storage facility in the 7900 block of Sudley Road.
Eighty-five units were heavily damaged or destroyed, according to the Fire Marshal’s Office. The contents of most are a complete loss, reports News4′s Megan McGrath.
Authorities believe the fire began in the middle of the building, and then spread to each side. Because of the nature of storage units, it was a difficult fire to put out, with 140 firefighters needed to extinguish the blaze.
The storage units “were filled with stuff, and they’re all self-secured… so they have individual locks,” said a firefighter. Firefighters had to break down many of the doors.
A backhoe was brought in to clear the units of debris. As the sun rose, it became eaiser to see the extent of the damage. Worried customers trickled in to see if their units were among those damaged.
One man was in the process of moving, and he said he lost everything he had in the blaze.
“It’s the memories, all the pictures, everything I got, memories of my kids — nothing you can replace,” he said.
An estimate for the damage has not been released yet. Prince William County officials are investigating the cause of the blaze.
The Scan Man is a recent convert to Salesforce.com. With the help of Light Industries, a Salesforce consulting firm in Millersville, MD, we have implemented Salesforce to manage our internal sales and marketing functions. Now it looks like Salesforce.com is going full force into document management. The Scan Man thinks that if Salesforce can deliver something like Dropbox, it will be a huge success.
Marc Benioff, CEO of Salesforce.com, at Net:Work 2010
Enterprise software’s scrappy startups make headlines for challenging legacy software companies, but some of their elders still have some tricks up their sleeves. Case in point: Salesforce.com CEO Marc Benioff who pre-announced his company’s planned Dropbox for the enterprise which was to be formally announced at the company’s Dreamforce conference next week.
Dropbox is the hugely popular consumer cloud storage service that has been dragged inside companies by people who want to use it at work. That trend spooks IT people who cite security issues about users accessing corporate files with their own devices. And that concern, in turn, spawned reams of self-proclaimed enterprise-class cloud storage and file sharing offerings fromBox, VMware, Citrix and others.
Benioff will not be left out of that fray. At TechCrunch Disrupt on Tuesday, he followed a panel full of startups — including Asana, Okta and Box, with news that Salesforce will take them all on.
“Next week at Dreamforce we have our Okta competitor coming out which is Salesforce Identity, we have our Box competitor coming out which is called Chatterbox, and we have our Asanacompetitor Do.com,” Benioff said. “So it’s competition. It’s good.”
Benioff explained that by providing these products, from single sign-in with Salesforce Identity or file-sharing with Chatterbox, the company meets customer demand for those products without requiring them to leave the Salesforce environment. But Benioff noted that Salesforce, which invested in Box.net just last year, isn’t necessarily out to kill the smaller startups, and is open to collaboration when it makes sense:
“We’ve invested in a couple of them, we compete with a couple of them, we partner with a couple of htem, and that’s kind of the nature of the industry,” he said. “Our industry is not about the Hunger Games. I don’t look at our industry as a zero sum game.”
There’s no question that a major push from Salesforce, whose products are used by companies like Facebook, to integrate changes into existing software could challenge the startups making tracks in enterprise. But before Benioff spoke, Box co-founder and CEO Aaron Levie spoke passionately on the startup advantage in a world dominated by older, larger players:
“They want the thing that’s going to take them into the future faster, and they’re not biased toward one vendor or another,” Levie said of the modern enterprise customer. “And that gives startups an unfair advantage that the legacy players don’t have.”
And even after Benioff’s announcement, Levie remained characteristically optimistic:
The Israeli Government has scanned approximately 2.2 million pages out of 300 million pages in the State Archive. Uh, could someone help me out with a referral please?!
This is a terrific article from the Israeli newspaper Haaretz. Read on below.
In a rented building in the heart of Jerusalem’s Talpiot neighborhood, surrounded by garages, an improvised parking lot and an illegal garbage dump, stand the State Archives. “We’re not very proud of the building, but it’s been our home for the past 20 years. We hope to soon move to a more respectable place,” says Ruti Abramovitch, the deputy state archivist.
Last week the State Archives published dozens of classified documents, including minutes of cabinet meetings and secret Mossad reports, relating to the 1972 Munich Olympics massacre of 11 Israeli sportsmen. Yesterday, the archives opened its gates to journalists and allowed us a rare opportunity to peek into the place responsible for safekeeping the State of Israel’s history. The intent was clear: to do away with the dusty, old-fashioned image of the institution, active since 1949, and present a new, cleaner and transparent style.
“We’re civil servants. Our duty isn’t only to passively safeguard the historical materials, but also see to it that the public, whom we serve, should know about these materials and make use of them,” Abramovitch says. And yes, keeping up with the times, the State Archives already boast a Facebook page, a Twitter account, two blogs (English and Hebrew ) and a YouTube channel.
Still, its not that simple. “On the one hand, it’s our interest to reveal and publish material. On the other hand we’re subject to limitations, laws and regulations, and therefore it’s very likely that we refuse requests to review materials,” she says. According to the Archives Law, sensitive materials concerning security, foreign affairs and individual privacy are withheld from the public eye for decades.
Thus, for example, protocols of the Ministerial Committee for Security can be published only 50 years later. Cabinet meeting protocols wait 30 years. Private letters are withheld for 70 years, based on the assumption that the author will probably be dead when that period elapses.
The State Archives include 150,000 boxes held in an area of approximately 9,000 square meters. The boxes hold some 300 million pages. And still, the archives don’t receive all the materials they are due: tens of thousands of documents remain in ministries and various authorities due to the archives’ space shortage. This problem should be solved soon, when the State Archives storerooms will be moved to Arad and a new building in Jerusalem will house the offices and reading rooms.
Documentation of negotiations between Israel and Germany over reparations.
The big scan
The State Archives also plan a further change of approach, hoping to “massively scan” most materials. Some 2.2 million pages – of the 300 million total – have already been scanned. The chief state archivist, Yaacov Lozowick, says with a smile, “We have a thousand-year gap to fill.”
According to law, all state institutions must transfer their documents to the State Archives as soon as they’re done with them. That includes the Knesset, President’s Office, Chief Rabbinate, government ministries, courts, police, state comptroller and investigative committees. Some personal archives are also transferred to the State Archives, including those once belonging to Golda Meir, Yitzhak Ben Zvi and Itamar Ben Avi. The only institutions that run their own archives are the Mossad, Shin Bet and the Commission for Atomic Energy.
“If you want to know exactly what Ehud Olmert said before reaching a decision concerning an event that might have happened – such as an attack on a facility in Syria – we have the answer,” Lozowick says proudly. “Eventually, one may find out what really happened in the Netanyahu-Obama talks, or what is written in the confidential appendixes of the Winograd Report. We have it all here.”
A few minutes’ drive from the archives’ central building, we reach the storage facility. “This is a classified building, a security installation that is prohibited as far as taking photographs or revealing its location,” says Maya Rabaniyan, who is responsible for the State Archives’ foreign relations. The public never arrives at this building, and only archive workers who passed special security screening are allowed to enter the building or remove materials.
Journalists were allowed in due to the initiative by Eran Ruflidis, who is responsible at the Prime Minister’s Bureau for relations with the State Archives. Abramovitch adds to the sense of privileged peeks into utmost secrecy. “The whole building is a safe, and within the safe there is still another safe,” he says: that’s where the most sensitive materials are kept, such as the original copy of the Declaration of Independence.
Very few people have ever had the opportunity of opening the second safe, which includes other important documents such as Israel’s peace treaties (“unfortunately, we don’t have too many of these,” Abramovitch notes ), and various reports of inquiry commissions.
But there are endless other treasures at the secret storage room: Adolf Eichmann’s diary, for example, which he kept during his trial in Jerusalem. Several years ago Eichmann’s family asked to take possession of the diary, but was sent only a photocopy. Eichmann’s diary isn’t alone: The gun Yigal Amir used to murder Yitzhak Rabin is also there, together with the bullets that killed the prime minister and the classified segments of the inquest into the murder.
Kay Bransford, founder of MemoryBanc has an great story behind her business. This is her story and why MemoryBanc is such a terrific product.
From Kay’s blog, Dealing With Dementia: My mom stopped liking her favorite foods and my dad stopped joking around. Some changes were subtle while others were so overwhelming and no one else seemed to notice — then a dear friend suggested I start to mourn the loss of myparents. Gut-punched.
My siblings and I focus on helping our parents maintain their independence while keeping them (and others) safe. As they move through varying stages of memory loss and dementia, this gets harder each day. My siblings visit, call and write regularly, help maintain my parents’ home and take them to the doctor. I’m not alone, just the first line of defense.
With four of us, we were having trouble transitioning the medical details and home projects smoothly. We also started to face the fact that my parents had no real idea where their money and investment accounts were, or even what the general value of their assets was any longer.
Solving these problems and facing the real issues led me to start this blog, as well as launch my business www.MemoryBanc.com.
I’ve learned a lot, but have a lot more to learn. I hope you will share with me (and the other readers) what you have done and how you have dealt with some of the same situations.
MemoryBanc has different albums where you can collect and manage financial, medical, household and personal documentation and details. Of course, you will want to have a scanned copy to share! These are beautiful books and they will not only be treasured, they are invaluable for helping seniors in your life.
The Scan Man has a library full of great websites for people who love document archiving and history. I get a daily dose of history from the National Archives Today’s Document website. These are a few samples, but it’s worth adding bookmarking the site, or “liking” their Facebook page.
When musician Pasquale Taraffo applied for a visa, he had to supply evidence of his abilities. This photograph of Taraffo playing the harp guitar was found in a folder in the National Archives. Born in Genoa, Italy, in 1887, the musician began giving guitar concerts at age nine. He eventually switched from the traditional guitar to the harp guitar, a 14-string instrument mounted on a pedestal. Taraffo started touring abroad in 1910, performing on his own and with other musicians. Known as “the Paganini of the guitar”—a reference to the legendary Italian violinist—he was wildly popular around the world and especially in South America.
Road trip? Don’t forget to pack a lunch (or breakfast, in this case)! View of Ohio tourists having early breakfast on parking Area 460 to 463. The view is ahead (west), 07/21/1941 from the series Federal Highway Construction Photos, 1919 - 1971
Happy Birthday, Ernest Hemingway! (July 21, 1899 – July 2, 1961) Photograph of Ernest Hemingway with his son John Hadley Nicanor (Bumby).
If you are dying to know how the Libary of Congress and the National Archives are different, the Scan Man will explain everything (with the help of the National Archives website, Today’s Document).
What exactly is the difference between the National Archives and the Library of Congress? Do they hold different types of materials?
As Americans we are very fortunate to have multiple institutions that are concerned with preservation of our national treasures. At the National Archives, we are thinking about the importance of preserving electronic records and making sure we aren’t losing our virtual memory.
The Scan Man knows that most people store their most valuable personal papers and photos in places that are exposed to possible damage from fire, water, or weather. The government recommends that anyone who lives in an area prone to disaster (what are IS NOT prone to disaster these day?) that they preserve the following types of documents and photos through document scanning. We further recommend storing a digital copy in the Cloud, in a system like Digitech’s ImageSilo or Dropbox.
The folks in Clear Creek Colorado know something about preparing for disasters as they have been dealing with the deadly forest fires burning now. Clear Creek County recommends that people evacuate with the 5 P’s. Papers, Prescriptions, Pets, Personal Items, and Photos. Of course, the best thing to do is scan the papers and photos ahead of time.
PAPERS – Insurance – Homeowner, Health, Medicare and Medicaid, Medical Records, Titles, Credit Cards, Cash, Copies of ID’s, Passports, Powers of Attorney, Wills, Birth Certificates, Care Provider Contact Information, and a Family Communication Plan.
PRESCRIPTIONS – Yourself, Family, Seniors/and Persons with Access/Functional needs, Animals To include equipment for daily treatments including oxygen and hearing aids.
PERSONAL ITEMS – Clothes, Sturdy Shoes, Infants – Formula and Diapers, Cell Phone Chargers, Laptop, Glasses, Contacts and Solution, Toiletries, Hygiene Products, Feminine Products, Wet Wipes, Wash Clothes, Towels, Flashlight with Batteries, Sleeping Bag, First Aid Kit, Paper Plates, Cups, Plastic Utensils, Comfort Items: Cards, Games, and Books, Etc.
easy as “1, 2, 3.” 1. Call us with the records you want to retrieve… 2. The record is immediately located and pulled… 3. The record is delivered to you. At Paxton, we work with you, to provide you with the peace of mind of knowing your documents are safe. Our commitment, experience and dedication to customer service make Paxton the ideal choice to act as your partner with all your records management needs. Our dedication to service is what sets us apart from our competition Highly professional team members focused on quality customer service. All our employees pass an extensive background check, are insured, trained and uniformed. Our Inventory management system – we can track every box, file and document with precision with our state-of-the-art records management system. 24-hour document access availability with access to our emergency hot line number your documents are always at your fingertips. Standard Next day service – we offer 24 hour turn around time on our standard service request with options for same day service and two hour emergency RUSH service. Retention schedule management allows clients to destroy and manage the destruction of their records in the appropriate time. Our team can manage and inventory the contents of our client’s boxes and create an accurate database of your records and allow online access through RsWeb.net. At Paxton Record Retention, we pride ourselves in our customer service. In 2005, Paxton Record Retention was evaluated by Dun & Bradstreet and received a score of 95 (out of 100) in their Open Ratings system. This evaluation is based on existing client references and it places Paxton at the highest level within the Special Warehousing and Storage industry. Here are a few ways we focus on our customers • All calls are answered by our local associates during normal business hours. No voicemail, pages, or automated attendants. • We provide 24 hour access to your files • Clients can have online access to their record inventory through RsWeb.net • Guaranteed Emergency service delivered to your doors within two hours. • We can assist with record inventory, reporting, additional storage or any customized services as needed. For more information contact Paxton Record Retention at: 703-764-3300. http://www.paxton.com/services/records-management/
Another day, another top 10 list from 
Aaron Levie@levie
Kay Bransford, founder of MemoryBanc has an great story behind her business. This is her story and why MemoryBanc is such a terrific product.
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